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As a Payroll Specialist at Allegheny Alliance, you will play a critical role in managing and processing the organization’s payroll accurately and efficiently. Your responsibilities will include maintaining payroll records, calculating wages, processing payments, and ensuring compliance with payroll regulations. Your attention to detail, strong analytical skills, and understanding of payroll laws and procedures will contribute to the smooth and accurate processing of payroll for our organization.

Responsibilities:

  1. Payroll Processing:
    • Collect, review, and verify timekeeping data from various sources, including timesheets, attendance records, and approved leave requests.
    • Calculate and process employee wages, bonuses, commissions, overtime, and other adjustments accurately and on time.
    • Verify accuracy of payroll data and resolve any discrepancies or issues that may arise.
    • Generate payroll reports for review and approval by management.
  2. Payroll Administration:
    • Maintain accurate and up-to-date payroll records for all employees, including deductions, tax withholding, and benefit contributions.
    • Ensure compliance with federal, state, and local payroll laws and regulations.
    • Process new hire paperwork, tax forms, and other payroll-related documents for onboarding employees.
    • Prepare and distribute payroll checks or facilitate direct deposit payments.
  3. Benefits Administration:
    • Assist employees with payroll-related inquiries, including questions about wages, deductions, and benefits.
    • Collaborate with the HR team to enroll employees in benefit programs and update payroll deductions accordingly.
    • Facilitate accurate and timely reporting of payroll-related information to benefit providers.
  4. Reporting and Compliance:
    • Prepare and submit payroll tax reports, ensuring compliance with all tax regulations and deadlines.
    • Complete required government filings related to payroll, such as W-2s and 1099s.
    • Keep abreast of changes in payroll laws and regulations and update payroll processes accordingly.
  5. Recordkeeping and Auditing:
    • Maintain organized and secure payroll records in accordance with retention policies.
    • Assist with internal and external audits related to payroll and payroll taxes.
    • Collaborate with finance and accounting teams to reconcile payroll accounts and ensure accurate financial reporting.
  6. Payroll System Management:
    • Utilize payroll software and other HRIS systems to process and manage payroll data.
    • Update and maintain payroll system configurations, tax tables, and employee records.
    • Provide training and support to employees and managers on payroll-related systems and processes.

Qualifications and Skills:

  • Bachelor’s degree in Human Resources, Accounting, Finance, or a related field preferred.
  • Proven experience as a Payroll Specialist or in a similar payroll processing role.
  • Solid understanding of payroll laws, regulations, and best practices.
  • Proficiency in payroll software and HRIS systems.
  • Strong analytical and mathematical skills.
  • Excellent attention to detail and accuracy in data entry and calculations.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills to effectively interact with employees and management.
  • Ability to handle confidential information with discretion and maintain a high level of professionalism.
  • Strong problem-solving skills and the ability to work independently and as part of a team.

Note: The Payroll Specialist job description provided above is a general overview of the responsibilities and qualifications typically associated with this role.

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